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Library Work Study Training Guide: Opening/Closing Procedures

This guide is designed to help train library work study students.

Circulation Opening Procedures

Please follow these steps when opening the Circulation Area. If you have any questions please ask a Circulation Level 2 supervisor or the opening librarian. 

  • Turn on and login to Circulation Desk computers.
  • Change the date stamps.
  • Change the daily calendars.
  • Unlock the safe and retrieve money bags.
  • Place money in circ desk drawer.
  • Check in any books, videos, etc. with a backdate of previous open day (need supervisor authorization)
  • Bring in items from book drop (key has chain on it)
  • Check videos and then rewind, if necessary
  • Unlock gallery door
  • Turn on display case lights
  • Unlock classrooms 108 and 109 if classes are scheduled 

Circulation Closing Procedures

Please follow these steps when closing the Circulation area at night. If you have any questions please ask a Circulation Level 2 supervisor or the closing librarian. 

  • Count and record money 1/2 hour before closing time
  • Make sure all laptops and iPads have been returned and checked in (search in catalog!).
  • Once all laptops are returned lock laptop cabinet; do the same for iPads.
  • Place all money in bank bags; put bags, keys, and laptop cabinet keys in safe. Lock Safe!!
  • Log off left computer approximately 10 minutes before closing (keep right computer on until just prior to leaving) 
  • Lock gallery door and classrooms 108 and 109.
  • Turn off lights in display cases.

Building Closing Procedures

Circ Students: 20 minutes prior to closing, begin announcing on the first floor that the library will be closing soon. 

At this time,  close the first floor elevator door to deter patrons from going upstairs.  Elevator doors on upper floors can remain open.

Sweep the upper floors, and bring any books that need to be reshelved (on carts and laying on desks, shelves, etc.) to the circ desk to check in using the 'Count Use' function in III.

Check Stairwell 2 (the NE one coming out at the coffee cart)  and  Stairwell 1 (coming directly outside the building).  Be sure Stairwell 2 door is not propped open.  

Lock Orman gallery door.

Please count the number of patrons on each floor that you clear and write down or give to Sandy for Friday evening stats.


Librarian:  20 minutes prior to closing, sweep the third floor, gathering up any loose magazines or bound journals to leave at the third floor Help Desk, wing and wing stairwell (Stairwell 4), closing the wing doors on each floor, and door to 108 and 109 from main lobby.  

Check exterior south wing door and doors both in hallway and within 108, making sure they aren’t propped open.  Check Stairwell 3 (southwest stairwell that comes into the delivery hallway in the circulation area).

Close interior classroom and conference room doors.

On Fridays, please count the number of patrons on each floor that you clear and write down or give to Sandy for Friday evening stats.